Follow this official event vendor onboarding guide to publish your verified business profile across 23 Main Categories and 140+ Sub-Categories on Eventspedia. Compare options on our Eventspedia pricing plans or explore our benefits of listing overview.
Configure operating locations, upload high-res equipment galleries, and activate Operational Feature Badges (24/7 Setup, In-House Crew). Indian businesses verify via official 15-digit GSTIN; international vendors can safely skip the GSTIN field and verify via Entity Type and experience. Every profile receives professional editorial description polish for maximum Google search visibility.
Account creation is free for all event suppliers, artists, and venues. Access your authenticated dashboard to manage listings, update showreels, and respond to direct client inquiries.
Click Google or Facebook Login in the header modal to authorize your account immediately without waiting for an email password.
Under Sign Up, choose a Username, enter your official Email Address, check I Agree, and click Register.
A secure temporary password is dispatched to your inbox. Use it with your username to log in and start profile onboarding.
If registered via Google or Facebook, click the matching button to access your live dashboard across any desktop or mobile device.
Enter your registered Username or Email and password, then click the dark blue Sign in button.
Click Forgot Password under the password field and enter your registered email to receive an instant reset link.
Use an active email. Inquiry alerts, direct RFQs, and GSTIN verification updates are dispatched exclusively here.
Suppliers receive a high-authority Do-Follow link. Spam or keyword-stuffed entries are rejected during desk review.
If your email takes over 2 minutes, verify your Spam folder. Change your password under Dashboard → Account Settings.
Configure your foundational commercial identity. These details calibrate your interactive map pin for planner routing, route calls and 1-click WhatsApp inquiries directly to your operations desk, and pass verified authority back to your primary domain.
https://. Premium members gain a valuable do-follow backlink that drives organic referral authority.
Placeholder: https://yourbrandname.comSelecting up to 3 operational cities places your company profile into regional archive filters simultaneously without needing separate duplicate listings.
Always enter your phone and WhatsApp numbers with the international dial code. Omitting the prefix prevents the instant 1-Click WhatsApp launcher from connecting on mobile devices.
Configure your technical sectors and business tax identity. Accurate categorization ensures event agencies and corporate planners discover your profile in specialized archive filters, while automated validation authenticates your legal entity.
Selecting more than 3 categories or tagging unrelated service sectors will trigger an automated moderation hold during profile indexing.
Global suppliers should simply leave the GSTIN box empty. Global accounts are authenticated through Years of Experience, Entity Type, and past production portfolios.
Setting transparent budget ranges and operational schedules establishes immediate clarity for corporate procurement heads, wedding directors, and agency producers evaluating your profile with 0% brokerage.
Your entered starting budget is an informative indicator for incoming RFQs, not a locked portal contract. Final quotations and contracts are settled directly with the client.
Selecting 24/7 availability highlights your execution readiness for early-morning rigging and late-night strike-downs—a critical filter for corporate event producers.
Connect your active social media handles and embed your primary YouTube showreel. Visual project execution proof and verified handles allow event planners and agency directors to authenticate live performance and staging capabilities quickly.
https://.
e.g., https://www.instagram.com/yourhandle/https://youtu.be/... or https://www.youtube.com/watch?v=...) are supported. Vimeo or Google Drive links will not load in the player.Profiles featuring an embedded YouTube showreel retain planners on-page 3× longer and see higher direct WhatsApp quote inquiries than static profiles.
Ensure your YouTube showreel privacy is set to Public or Unlisted. Private video settings will return a playback restriction error inside the listing embed.
Configure the foundational text of your public listing. Your company overview and technical keywords determine organic search discovery across Google and calibrate directory filters when event managers search for specific production gear or talent.
Our editorial team proofreads and refines your text to ensure professional corporate tone, proper keyword density, and clean readability before your profile goes live.
Keep the description focused on capabilities and equipment. Direct phone numbers, emails, and links should be entered in their dedicated fields (Step 2) rather than inside the description text.
Adding custom FAQs proactively answers common client questions regarding booking policies, technical riders, outstation travel, and commercial payment terms right on your listing page before inquiries are sent.
Proactive FAQs remove procurement doubts, allowing corporate managers and wedding directors to confirm dates and trigger direct WhatsApp messages with complete confidence.
Keep each FAQ answer between 2 to 3 sentences. Short, clean answers are easier to scan quickly on mobile screens during live event planning.
Configure your commercial entity credentials, upload high-resolution visual assets, authenticate your user account, and submit your profile for live preview and editorial desk review.
Our editorial team screens every submission to verify genuine phone lines, tax data, and media safety before public directory indexation.
If you already manage a vendor account, check Already Have Account? to route this submission directly into your existing dashboard.
Keeping your business profile updated ensures high inquiry conversion. This walkthrough in our event vendor onboarding guide explains how to open the listing editor, submit fresh changes, and complete editorial verification.
All profile updates submitted via Update & Preview undergo manual administrator screening within 12–24 hours to prevent spam and protect verified brand authenticity.
To ensure content integrity and prevent unapproved changes, your listing remains inactive and off the live directory until an Eventspedia administrator verifies and approves your updates.
Your submission enters our automated publishing and quality assurance workflow to ensure high search rank authority and verified credentials before going live.
Our desk audits gear ownership, validates tax registration (GSTIN for India), and rewrites your company bio for top Google search visibility within 16 to 24 business hours.
Once approved, your Trusted & Verified seal and Operational Badges activate alongside category search indexing, schema markup, and interactive GPS map pins.
Planners and corporate managers connect directly via 1-click WhatsApp, direct phone calls, email, and the multi-vendor quote drawer at 0% commission.
Double-check these 6 critical parameters before submitting to guarantee instantaneous editorial approval without holds:
Common queries about editorial verification, search visibility, lead handling, and profile maintenance.
