Follow this official event vendor onboarding guide to establish your verified service provider profile across 23 main industry categories & 140+ subcategories on Eventspedia.
Configure your operating regions, upload portfolio assets, link your active showreels, and connect directly with corporate, wedding, and exhibition planners alongside event management leaders worldwide with 0% platform commission. For tax and commercial billing standards, refer to official GSTIN guidelines.
Account creation is free for all event suppliers, artists, and venues. Access your authenticated dashboard to manage listings, update showreels, and respond to direct client inquiries.
Click Google or Facebook Login in the header modal to authorize your account immediately without waiting for an email password.
Under Sign Up, choose a Username, enter your official Email Address, check I Agree, and click Register.
A secure temporary password is dispatched to your inbox. Use it with your username to log in and start profile onboarding.
If registered via Google or Facebook, click the matching button to access your live dashboard across any desktop or mobile device.
Enter your registered Username or Email and password, then click the dark blue Sign in button.
Click Forgot Password under the password field and enter your registered email to receive an instant reset link.
Use an active email. Inquiry alerts, direct RFQs, and GSTIN verification updates are dispatched exclusively here.
Suppliers receive a high-authority Do-Follow link. Spam or keyword-stuffed entries are rejected during desk review.
If your email takes over 2 minutes, verify your Spam folder. Change your password under Dashboard → Account Settings.
Configure your foundational commercial identity. As outlined in this event vendor onboarding guide, these details lock your interactive map pin for planner routing, route client calling and WhatsApp inquiries directly to your team, and establish verified backlink authority.
https://. A verified website link passes direct referral traffic and strengthens your search authority.+91) for direct corporate call routing.Selecting up to 3 operating cities places your profile into regional archive filters simultaneously without creating duplicate listings.
Always enter your phone and WhatsApp numbers with the country prefix. Omission prevents the instant 1-Click WhatsApp chat launcher from connecting.
Proper category selection ensures event managers and corporate procurement teams locate your company when filtering directory results. Follow this event vendor onboarding guide to confirm your business identity, while non-taxable or international vendors can skip or mark NA.
Selecting more than 3 categories or tagging unrelated sectors will trigger an automated moderation hold during profile indexing.
GSTIN submission is optional. It exists to authenticate domestic suppliers while allowing international suppliers and individual artists to onboard smoothly.
Setting transparent starting rates and operational windows establishes realistic expectations for event agencies, corporate planners, and private hosts reviewing your profile.
₹25,000 or $500).Your entered figure is an introductory indicator, not a locked contract. Final commercial quotations are settled directly between you and the client.
Listing realistic office hours sets expectations for phone calls, while urgent event-day WhatsApp inquiries can still be received around the clock.
Connect your active social media handles and embed your primary YouTube showreel. This event vendor onboarding guide walkthrough helps visual project proof and verified handles allow event planners and agency teams to evaluate your live production quality quickly.
https://.
e.g., https://x.com/yourhandleListings featuring an active YouTube showreel generate substantially higher engagement and direct inquiry conversion than text-only listings.
Ensure your YouTube video is set to Public or Unlisted. Private videos will fail to load in the directory player.
Adding custom FAQs proactively answers common client questions regarding booking policies, technical riders, outstation travel, and commercial payment terms right on your listing page.
Proactive FAQs reduce back-and-forth communication, allowing serious agency planners to confirm bookings and send direct RFPs faster.
Keep each FAQ answer between 2 to 3 sentences. Clear, concise answers are much easier for clients to scan quickly on mobile devices.
Your listing copy and imagery determine your organic search visibility and client conversion. Adhering to the specifications in this onboarding guide ensures professional presentation for corporate procurement teams and builds immediate booking confidence.
Upload genuine on-site production and inventory photographs. Important: Do not overlay phone numbers, email addresses, or external URLs onto your banner or gallery graphics, as doing so violates directory editorial guidelines.
All photographs, logos, and collateral uploaded must be owned by you or your registered company. If a third-party copyright infringement or IP claim is filed, the disputed media will be removed immediately without prior notice, and your account will be notified to handle all resulting legal obligations directly.
The final submission milestone of this event vendor onboarding guide confirms your login authorization, validates platform compliance, and saves your draft for live preview and editorial desk review.
Our editorial team screens every business submission to verify genuine phone numbers, tax details, and backlink safety before public search indexing.
Need to update a phone line or change photos later? Follow Step 9 below to learn how updates enter desk review while the profile stays clean.
Keeping your business profile updated ensures high inquiry conversion. This walkthrough in our event vendor onboarding guide explains how to open the listing editor, submit fresh changes, and complete editorial verification.
All profile updates submitted via Update & Preview undergo manual administrator screening within 12–24 hours to prevent spam and protect verified brand authenticity.
To ensure content integrity and prevent unapproved changes, your listing remains inactive and off the live directory until an Eventspedia administrator verifies and approves your updates.
Your submission enters our automated publishing workflow to ensure brand consistency and verified authenticity across search rankings.
Our verification desk reviews phone lines, tax details (if provided), and media assets within 16 to 24 hours.
Once approved, your company profile goes live on directory search, category filters, and interactive GPS map pins.
Planners and corporate managers route calls, WhatsApp messages, and direct quotation requests straight to your desk at 0% commission.
Double-check these 4 critical items before submitting to ensure instantaneous editorial approval without holds:
Common queries about editorial verification, search visibility, lead handling, and profile maintenance.